For instructions on how to customize handouts, follow the instructions given for customizing master slides, refer to Customizing a Master Slide. Before printing, there are several ways of customizing your handouts. PowerPoint offers many formatting options for printing e. For complete instructions on all the different printing options available, refer to Printing Your Presentation. Was this article helpful? Yes No.

How to Print PowerPoint with Notes (Step-by-Step)

This article is based on legacy software. Creating Handouts In order to create handouts, you must go through the Handout Master. Warning: Your browser has javascript disabled. Toggle menu visibility. Search our Knowledgebase. Answered By: Robert Spann.

How to Print PowerPoint Slides

In PowerPoint, with your presentation open, click File then Print. In the Handouts section of the drop-down menu, choose a multiple slide handout.

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If you want to take notes on your printouts, choose 3 slides. This will give you lines to the left of each slide for in-class notes.

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The most common used layouts are 4 slides and 6 slides per page. Click Print to print your document. Settings : Print all slides is the default setting. Select the dropdown arrow to make an alternate choice. More details about all of these options will follow. If the selected printer is a color printer, slides will print in color.

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More details about this printing selection will follow. In the Settings section, the default selection is to print all slides.

To make an alternate choice, select the dropdown arrow. Print Selection : To use this option, first select only the slides you wish to print. Select these slides either from the Slide pane in Normal view or from the Slide Sorter view.

The Logical Blog by IconLogic: PowerPoint Note Handouts with Multiple Slides Per Page

These views show thumbnail versions of your slides so it is easy to make a group selection. Custom Range : You may choose to print out only a few of your slides. These selections can be made by entering the slide numbers in the text box as follows:. Print Hidden Slides : This option is available only if you have slides in your presentation that have been marked as hidden. Hidden slides do not show during a slideshow but are available to view in the editing stage. Frame Slides : This is a nice finishing touch for your printed handouts.

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Scale to Fit Paper : Printable areas of the margins vary with each printer. Make sure that complete slides print out on your handouts by selecting this option. High Quality : Select this option only if you need exceptional looking printouts, such as a brochure. This option uses extra toner or ink in your printer, so don't choose this for regular printouts. Print Comments and Ink Markup : This option is available only when the presentation has been reviewed by another person who made written comments in the file.

Color : Color printouts are the default option. However, not all printers have this capability.

If you choose the Color option but do not have a color printer , the printout will be similar to, but not of the same quality as, printing in grayscale. Grayscale : If you do not have a color printer or do not require a color printout, choose Grayscale to print all objects on the page in shades of gray. Objects appear crisper and cleaner if Grayscale is selected for non-color printers rather than printing using the default Color option.

Pure Black and White : This option prints slides in black and white.